Visit Plano’s Group Assistance Program

Visit Plano’s Group Assistance Program (GAP) Fund is a cooperative marketing program designed to assist Plano hotels in securing new group business for Plano. A maximum of $5,000 is available to each group/event. Please review the Program Guidelines and fill out the application below to apply for the Visit Plano GAP Fund.

Click here to download the GAP Program Guidelines

GAP Form

Hotel Information
Hotel Name*
Date*
Date Format: MM slash DD slash YYYY
Hotel Sales Person*
Phone*
Email*
Phone EXT
Fax
Group Information

The meeting contact information must be provided for verification or the GAP application will be rejected.
Group Name*
Contact Name*
Event Name*
City*
Address*
State*
Phone*
Zip Code*
Phone EXT
Decision Date*
Date Format: MM slash DD slash YYYY
Event Begin Date*
Date Format: MM slash DD slash YYYY
Event End Date*
Date Format: MM slash DD slash YYYY
Estimated Room Night Impact on Plano

Enter estimated room nights and room rate and the rest of the columns will automatically populate
Estimated Room Nights*
Rate
Total
City OCC Tax 7%
Estimated Total Assistance
Estimated Room Nights
Rate
Total
City OCC Tax 7%
Estimated Total Assistance
Estimated Room Nights
Rate
Total
City OCC Tax 7%
Estimated Total Assistance
Services/Amenities Offered by Hotel
Meeting Room (MR)
Food & Beverage (F/B)
Transportation (T)
Audio/Visual (A/V)
Other, please explain
Other, please explain
Group History

Must provide 2 years of meeting history--skipped years do not count as history. If columns are left blank, the GAP application will be rejected. If this is a first time event, please choose Yes.
First Time Event?*
If this is a first time event, please complete the information below; otherwise the form is complete and ready to be signed.
Year
Actual Room Nights
Property Name
City
State
Year
Actual Room Nights
Property Name
City
State
Approval/Date

By typing your name below, the host hotel acknowledges having read the Visit Plano’s GAP Guidelines and agrees to abide by said conditions.
Hotel Sales Manager*
Date Signed*

Visit Plano’s Group Assistance Program

GAP Form

Hotel Information

Group Information

Estimated Room Night Impact on Plano

Services/Amenities Offered by Hotel

Group History

Approval/Date